SAP Records Management
Governments need records to operate and to survive, to administer the government and to deliver services to people. For the public, records provide the legal documentation of a government’s actions, and they are evidence of its work.
Therefore, records management is an essential field and task for governments and all public sector organizations.
SAP AG designed its SAP Records Management solution to manage records in the public sector. It is a new approach to records management. Based on cutting-edge information technology, the solution enables you to manage documents and records on paper and in electronic form. The outstanding innovative feature of SAP Records Management is that you can manage any kind of SAP business objects and non-SAP business objects with it. Together with SAP Business Workflow, SAP Records Management is a workflow management system that can map both predefined and ad hoc process flows.
Another outstanding feature of SAP Records Management is its integrated approach. It integrates all areas in public administration, ranging from simple business processes to specific technical procedures running on different application systems. By deploying SAP Records Management, you use technology to simplify records management and explore its full potential.
In particular, this means that you can:
- • Provide a single point of access to all information, especially to records, for all
authorized employees - • Enhance the efficiency and transparency of your business processes
- • Integrate public and corporate services on the Internet directly into electronic
records management - • Manage paper and electronic records in one system
- • Integrate business objects with their scanned image (an application document
with its scanned image) - • Cut costs for storing paper records.
With SAP Records Management, communication with public and private institutions, as well as citizens, is more efficient. It is not restricted to the institutional boundaries of the authority involved:
- • Records can be viewed by or sent to other public agencies without complex
transport procedures. - • Citizens and companies can send queries or requests via the e-government
framework of mySAP Public Sector through the Internet. All documents created
while processing the requests in the mySAP Public Sector are automatically
stored in one record. - • Functions for processing requests and storing documents in a record are fully
integrated.
Given these reasons, you can significantly cut costs and improve services to citizens and companies. SAP Records Management provides comprehensive support to help you handle your business processes smoothly and effectively.
SAP Records Management and SAP Records Management for Public Sector – separate modules aimed specifically at Records Management environments, which are certified to various international standards i.e. TNA in the UK, DOD in the US, DOMEA in Europe.
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